Purchasing Coordinator

Kapolei, HI

Job description

Title: Purchasing Coordinator
Location: Kapolei, HI
Type: Part-time, Non-Exempt
Shift: Monday to Friday, 10:00 a.m. – 2:00 p.m.

We are looking for a Purchasing Coordinator to manage the daily shipping, receiving and inventory operations and coordinate the ordering and order-tracking of materials and consumables for TruTag’s Oahu-based manufacturing facility.

Desired Skills

Supply Chain Operations experience to include ordering, shipping, receiving, packaging, fulfillment
Knowledge of warehouse operations
Skilled in ERP/MRP systems
Inventory control experience
Ability to multi-task while also reassessing priorities on a continual basis
Ability to follow detailed written procedures and complete detailed documentation in a cGMP (pharmaceutical) environment
Excellent communication skills

Job Functions/Responsibilities

Perform routine administrative office duties such as ordering materials and supplies, interfacing with vendors, shipping, receiving, inventory, filing
Coordinate the logistics of daily shipping, receiving and fulfillment operations
Maintain internal distribution and material inventory levels
Prepare shipments according to TruTag best practices
Create shipping waybills through UPS, FedEx and DHL systems for outgoing shipments
Track all outbound shipments to communicate status to staff and customers and address any shipping delays encountered
Track inbound orders to ensure sufficient inventory is maintained, and escalate delayed orders to resolve potential shortages
Using ERP system purchase approval process, place orders for materials and consumables
Identify alternative products for ordering based on staff needs
Monitor on-hand inventory for accuracy of count and location; work to eliminate inventory through improved materials planning
Maintain all Materials Management work instructions in a timely and accurate manner and ensure that they reflect correct procedures; comply with procedures outlined in all work instructions
Ensure all procurement is done in the most cost-effective manner
Perform other duties as assigned

Supervisory Responsibility:

This position has no supervisory responsibilities.

Education / Experience / Qualifications

High School Diploma or GED Certificate is required. Associates degree in business-related field desired.
1-5 years’ experience in warehouse setting, distribution, inventory or operational procedures.
Excellent organizational and time management skills with an ability to multitask.
Excellent interpersonal and communication skills, both oral and written for constant interaction with all departments and employee levels and outside customers.
Must be proficient in Microsoft Outlook, Word, Excel, Internet and other applicable software
Must be able to lift and transport 20-pound packages

Travel required: Applicant must have valid Hawaii driver license for local pickup and drop off
Telecommute: No

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